AREF Grant Summary
Year Grants Funded
# Schools
Teachers Students
26 $12,459 15 109 2,405
2009-10 20 $9,123 14 54 2,161
2010-11 45 $21,234 27 135 5,009
2011-12 50 $23,866 24 139 5,195
2012-13 48 $22,979 25 103 4,766
2013-14 43 $24,077 23 170 5,971
Totals 232 $113,739 - 710 25,507

The foundation raises funds to support educational projects/programs in areas such as Music, Performing Arts, Arts and Culture, Science, Math, Technology, and Recreation & Sports. The foundation supports opportunities for student success by providing funds for field trips, classroom projects, enrichment activities and other creative approaches that support our vision, which is to help the children and families of Alum Rock achieve success.

Grants are available to support teachers and to benefit students. Applicants are encouraged to collaborate when submitting a proposal for a project. The Foundation does not expect to fully fund proposed activities. All forms of revenues and donations toward projects are considered when applications are evaluated. Both the applicant and their principal are notified of the Foundationís decisions.

A Grant Report must be submitted to the foundation upon completion of all projects (including field trips). Teachers are not eligible for future funding if a report has not been submitted. Report Guidelines are provided by the foundation.Grant applications are only accepted through an online application process. You may request a copy of the application questions to assist you in preparing your application. Please direct your request and any questions regarding the AREF Grant Program to:

Grants are awarded in amounts up to $500

Grant Cycles for 2013-2014

Applications Received by Application Reviewed Grantee Notification by
November 1, 2013
November 2013 December 1, 2013
February 1, 2014 February 2014 March 1, 2014

To apply for a grant you must complete the AREF Grant Application online.

Click here to go to the application

AREF Grant Application Review Information
There are two (2) cycles for accepting grant applications during the school year. The foundationís goal is to award at least one grant per school. Schools not receiving a grant award in the first cycle will get priority consideration in the second cycle. Additional grant applications from awarded schools will also be considered in the second cycle. Applicants can only receive one award per school year.

The foundation acknowledges receipt of all applications received. The following evaluation criteria and weights are used by reviewers to form recommendations:

  1. Program/Project Narrative (45 points total)
    • General information (5 points)
    • Description of the program/project and activities (20 points)
    • Goals (20 points)
  2. Student Impact Ė How students will benefit (25 points total)
  3. Evaluation Ė Number of students served, how goals will be met, what you will do with the results (20 points total)
  4. Ability to complete the project's proposed goals judged by the reasonableness of the work plan and budget, including cost sharing and leverage. (10 Points Total)
Applications must receive a minimum of 80 points total to be considered for funding.

Application Review Process
Review Panel
The review panel consists of two (2) foundation Board members and one (1) Peer reviewer (volunteer teachers). The panel members receive blind copies of the proposal narrative of each grant submitted. After reviewing the appropriateness of the program/project in meeting the foundation's mission and vision, the proposal's completeness, conformity to application requirements and overall eligibility, reviewers rate the proposals using the evaluation criteria and weights, including their own comments regarding the proposals. The reviewers make funding recommendations to the foundation Board based upon their reviews.

AREF Board
The board receives blind copies of reviewers' ratings, comments and recommendations along with the proposal narrative of each grant submitted. After reviewing proposals and the comments and recommendations of the reviewers, AREF Board members deliberate on the proposals and make funding decisions. Throughout this process, all members of the Board and volunteer reviewers follow conflict-of-interest rules to assure fair and equal treatment of every application.

Award Notification
Grants are contingent upon available funds. Grant applicants are notified within 2 weeks of the foundationís decision. A contract is required with all awards, with applicable terms and conditions.



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